Development of an Archival Management Application for Document Integration and Monitoring in Coordination Meetings

Abstract

Archival management in an institution holds significant importance. Therefore, institutions are required to maintain and manage their activity records. The Coordinating Ministry for Economic Affairs (Kemenko Perekonomian) as a government body is responsible for coordination, synchronization, and control in the economic sector. Coordination activities include inter-ministerial meetings to formulate strategic policies and actions in the economic field. The section responsible for facilitating coordination meetings is the Secretariat Division. In the coordination meeting process, several aspects must be prepared, including meeting invitations, meeting materials, and other documentation such as participant lists, recordings, minutes, and transcripts of the meetings. Currently, the process of archiving meeting documents is still separated among sub-sections within the Secretariat Division, which is considered ineffective for document management. Additionally, the absence of a unified system that accommodates all coordination meeting records makes document monitoring difficult. Therefore, an application is designed to store meeting documents in a database for document management, integration, and monitoring purposes. The development method used to build this application is the waterfall model with UML diagram modeling. This application is expected to improve document management within the Secretariat Division and facilitate users.